Principle 3 | Tambo Elementary School Unit 1

Accountability and Continuous Improvement

A clear, transparent, inclusive and responsive accountability system is in place, collaboratively developed by community stakeholders, which monitors expected and actual performance, continually addresses the gaps, and ensures a venue for feedback and redress.

SBM Artifacts	Content Suggestion	Artifacts Description and Document Level
III.1 Transparency Board Financial Report	All Contents of the Transparency Board Regional and National Memo Aligned with Principle III DBM Circulars on Accountability	Copy of Documents Posted on the Transparency Board
III.2 DRRMC	Composition of School DRRM Documentation of Conducted DRRM Inventory Equipment & Materials for DRRM Equipment and Materials for DRRM Evacuation/Vulnerability/Hazard Plan Copies of Emergency nos./hotlines	Records of DRR-Related Task
III.3 Selection and Recruitment System	Composition of the School Ranking Committee Ranking Sheets Succession Plan Division RQA
III.4 Property Management System	Copy of School Property Inventory Division Memo on Inventory of Property Distribution of List of Instructional Materials
III.5 Procurement Management System	System on Procurement, System on BAC PhilGeps Printout Transactions/Reports SIP Where Material Resources are Managed	Documents Showing Alignment of Funds Utilization to SIP/AIP - Includes Work and Financial Plan - AIP
III.6 School Feeding Program	Monthly Liquidation Report SBFP Terminal Report Daily Accomplishment Reports (BE Form 06)	Records of Consultation with Internal & Extrenal Stakeholders on Improving Learning Records of Agreement with Stakeholders on Long Term School Projects/Programs
III.7 RPMS	Documentation of Timeline in the Implementation for the Conduct of RPMS Documentation from Phase 1 of IPCRF to Rewards/Recognition Development Plans and Consolidated Development Needs form IDPS PPST
III.8 Job Description of Teaching and Non-Teaching Personnel	Job Description of Teaching and Non Teaching Personnel Position Competency Profile
III.9 General Assembly Report	State of the School Head Address (SOSA) Reporting of SRC to All School Stakeholders
III.10 Financial Report	Compilation of Cash Endorsement Including: - Canteen Operation & Management - Coop - Others
III.11 Grievance Committee/Record of Cases	Composition of the School Grievance Committee/ Grievance Machinery List of Common Grievances and Resolution	Records of Conflict Management (from attending to minor conflicts) to Its Full Resolution
III.12 Learning Gap (Increment/Decrement Scores)	Least Mastered Skills Contents Should Focus on Monitoring and Statistical Analysis Record of Scores and Increments Reference List of Specific Intervention Provided Result of the Intervention
III.13 Coaching and Mentoring System	Compilation of Observation and Post Conferences Conducted by the: - School Heads - PSDS - EPS - DHs - MTs PMCF & APC List of Mentors and Mentees Supervisory Plan List of Appropriate Interventions and Its Impact	Records of Coaching and Mentoring by SH to Teachers Supervisory Plans Using Clinic Supervision Methods Records on Delegation of Critical Functions Like Mentoring, Coaching and Mentoring and Evaluation of Teachers and Stakeholders
III.14 Professional Development	SLAC Action Plan Preferably Twice/Month InSet Training Proposal & Matrix of Activities SLAC & INSET Report Submitted to the CID List of Seminars Attended in the Division/ Regional/ National/ International Level or Photocopy of Certificates Reports on Capacity Building IPPD Consolidated Training Needs on IDP for SY Teacher’s Induction Program Report/ Documentation Photocopy of the Certificate of Attendance of the Newly-Hired Employees	Reports on Training Need Analysis List of Trainings Attended Reports on the Conduct of School/Cluster-Based Trainings that Respond Directly to the Staff Development Program in the SIP Staff Development Program Based on IDP and IPCRF Record of Coaching and Mentoring by SH to Teachers Records of the Conduct of INSET in Curriculum Enhancements and Others (e.g. Indigenization of Curriculum, Development of Worksheets, Workbooks, and Others) Records of Implementation of INSET Mechanism
III.15 Form 201 of Rank and File	Personal Data Sheet of the Teaching and Non-Teaching Personnel Per SY List of Teachers who Submitted SALN HRIS Printed Copy for SY Should Be Updated in Softcopy Quarterly
III.16 Plantilla of Teachers	As Titled, Updated Plantilla	Plantilla Items for the Fiscal/School Year
III.17 Certificates of Teachers Enrolled in Masteral/Doctoral/Vocational (NCII/NCIII)	Summary/Copy of Teacher’s License Acquire NCII-NCIV TMCI and II for SHS Teacher Permit to Study	Records of Attendance to Masteral/Doctoral Diploma Programs
IIII.18 GAD and Senior Citizen	GAD and Senior Citizen Training Design for the Year Documentation of GAD and Senior Citizen Training Received Copy of Submitted Annual GAD and Senior Citizen Plan and Budget/Financial and Development Plan Documentation
III.19 CI Projects	PTA, SSG, SPG, Faculty & Staff, Activities/Plans of Action for Continuous Improvement Projects that Address Learning Gaps and Application Projects of SHDP Completers Records of Meetings, Minutes of the Meetings, FGD, Interview Schedule Establishment of Community Resources Center Liquidation Report of PTA Officers
III.20 School-Community Partnership	MOA/MOU and Deed of Donations Inventory of Financial and Material Donation Accomplishment and Audit Report Submitted to Sponsors/Donors	Records or Documentation on Financial Management System
III.21 Local School Board Support	List of Materials and Services Approved APP of LSB
III.22 Local Government Unit Support	As Titled, Payment for Salary and Other Benefits List of LGU-Hired Personnel
III.23 Brigada Eskwela/Adopt-A-School	BE Form 4 & 5 – Generated Resources and Work Force Computation Adopt-A-School Quarterly Reports, Directory and Daily Financial Accomplishment (BE Form 06) Letters of Stakeholders, Suppliers, & Donors	Records on Community Stakeholders Volunteers on School Records of Agreement with Stakeholders on Long-term School Projects/Programs
III.24 Outreach Programs	Outreach Programs Rendered by Teachers	Reports/records of School Community Partnership Reports of Advocacy Activities Conducted by the School
III.25 Research, Innovations, and Best Practices	Published and Unpublished Action Researches Aligned with Principle III School Paper/LRMDS Approved Portal and School Newsletter or Book Authorship	Reports on the Results of Innovative Supervisory Program Applied Records and Documents of Institutionalization of Best Practices Records of Innovations Introduced in the Class
III.26 School Publication	School Newsletter/Gazette Official School Website Linkage with TV Stations, Information and Educational Campaign (IEC) Materials	Regular Issues of School Publications Led by School Organizations adn Associations Records of Advocacy Effort to Promote SIP Either Through Tri-Media e.g. print, radio, TV Records of the Dissemination/Reporting of the AIP Review Results
III.27 Ancillary Services of Teacher	List of Ancillary and Attendance of Teacher to Ancillary Services Logbook of Teachers with Special Assignment (Guidance, ICT, Disbursing, Library, etc.) Time In and Time Out When Rendering Services
III.28 Feedbacking Mechanism	Consolidated Summary Report of Suggestions/ Comments Received and Actions Taken Mechanism Classifying Valid Complaints or Feedback Visible Suggestion Box	Records of Positive Feedback on the Level of Satisfaction from Stakeholders Regarding Efficiency of School Systems Minutes of the Meeting Showing feedback on School Improvement Records on Suggestions for School Improvement Results of School-Initiated Survey Showing Level of Satisfaction on School Performance
III.29 Teachers' Individual IPCRF Portfolio	Best Sample of Teacher’s Individual IPCRF Portfolio Representing all Positions School Head’s OPCRF Portfolio IPCRF Summary or Compilation of Results for 3 Years	Report on the Evaluation of Teacher Performance
III.30 Child-Friendly School System	Student’s Handbook Child Protection Policy of the School Organizational Chart of the Child Protection Committee CPC Intake Sheet Accomplished Child-Friendly School System Assessment Excerpt from SIP Guidance Records Teacher-Student-Head Teacher Interview Proof of Cases Escalated to the SH’s Attention Teacher-Student Interview During Enrollment and Home Visits Student Tracking System	Pupils/Student Handbook Report on the Conduct of Orientation re: rights, roles, and responsibilities Pupils/Students Parents Teachers Records of Simple Management tasks Delegated to a Committee Records of Conflict Management (from attending to minor school conflicts to its full resolution)