SBM Artifacts |
Content Suggestion |
Artifacts Description and Document Level |
III.1 Transparency BoardFinancial Report |
All Contents of the Transparency Board
Regional and National Memo Aligned with Principle III
DBM Circulars on Accountability
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Copy of Documents Posted on the Transparency Board |
III.2 DRRMC |
Composition of School DRRM
Documentation of Conducted DRRM
Inventory Equipment & Materials for DRRM
Equipment and Materials for DRRM
Evacuation/Vulnerability/Hazard Plan
Copies of Emergency nos./hotlines
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Records of DRR-Related Task |
III.3 Selection and Recruitment System |
Composition of the School Ranking Committee
Ranking Sheets
Succession Plan
Division RQA
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III.4 Property Management System |
Copy of School Property Inventory
Division Memo on Inventory of Property
Distribution of List of Instructional Materials
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III.5 Procurement Management System |
System on Procurement, System on BAC
PhilGeps Printout Transactions/Reports
SIP Where Material Resources are Managed
| Documents Showing Alignment of Funds Utilization to SIP/AIP- Includes Work and Financial Plan- AIP |
III.6 School Feeding Program |
Monthly Liquidation Report
SBFP Terminal Report
Daily Accomplishment Reports (BE Form 06)
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Records of Consultation with Internal & Extrenal Stakeholderson Improving LearningRecords of Agreement with Stakeholders on Long Term SchoolProjects/Programs |
III.7 RPMS |
Documentation of Timeline in the Implementation for the Conduct of RPMS
Documentation from Phase 1 of IPCRF to Rewards/Recognition
Development Plans and Consolidated Development Needs form IDPS
PPST
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III.8 Job Description of Teaching and Non-Teaching Personnel |
Job Description of Teaching and NonTeaching Personnel
Position Competency Profile
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III.9 General Assembly Report |
State of the School Head Address (SOSA)
Reporting of SRC to All School Stakeholders
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III.10 Financial Report |
Compilation of Cash Endorsement Including:
- Canteen Operation & Management
- Coop
- Others
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III.11 Grievance Committee/Record of Cases |
Composition of the School Grievance Committee/Grievance Machinery
List of Common Grievances and Resolution
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Records of Conflict Management (from attending tominor conflicts) to Its Full Resolution |
III.12 Learning Gap(Increment/Decrement Scores) |
Least Mastered Skills
Contents Should Focus on Monitoring and Statistical Analysis
Record of Scores and Increments
Reference List of Specific Intervention Provided
Result of the Intervention
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III.13 Coaching and Mentoring System |
Compilation of Observation and Post Conferences Conducted by the:- School Heads- PSDS- EPS- DHs- MTs
PMCF & APC
List of Mentors and Mentees
Supervisory Plan
List of Appropriate Interventions and Its Impact
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Records of Coaching and Mentoring by SH to TeachersSupervisory Plans Using Clinic Supervision MethodsRecords on Delegation of Critical Functions Like Mentoring,Coaching and Mentoring and Evaluation of Teachersand Stakeholders |
III.14 Professional Development |
SLAC Action Plan Preferably Twice/Month
InSet Training Proposal & Matrix of Activities
SLAC & INSET Report Submitted to the CID
List of Seminars Attended in the Division/ Regional/ National/ International Level or Photocopy of Certificates
Reports on Capacity Building
IPPD
Consolidated Training Needs on IDP for SY
Teacher’s Induction Program Report/ DocumentationPhotocopy of the Certificate of Attendance of theNewly-Hired Employees
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Reports on Training Need AnalysisList of Trainings AttendedReports on the Conduct of School/Cluster-Based Trainingsthat Respond Directly to the Staff Development Program inthe SIPStaff Development Program Based on IDP and IPCRFRecord of Coaching and Mentoring by SH to TeachersRecords of the Conduct of INSET in Curriculum Enhancementsand Others (e.g. Indigenization of Curriculum, Developmentof Worksheets, Workbooks, and Others)Records of Implementation of INSET Mechanism |
III.15 Form 201 of Rank and File |
Personal Data Sheet of the Teaching and Non-Teaching Personnel Per SY
List of Teachers who Submitted SALN
HRIS Printed Copy for SY Should Be Updated in Softcopy Quarterly
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III.16 Plantilla of Teachers |
As Titled, Updated Plantilla |
Plantilla Items for the Fiscal/School Year |
III.17 Certificates of Teachers Enrolled inMasteral/Doctoral/Vocational (NCII/NCIII) |
Summary/Copy of Teacher’s License
Acquire NCII-NCIV
TMCI and II for SHS Teacher
Permit to Study
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Records of Attendance to Masteral/DoctoralDiploma Programs |
IIII.18 GAD and Senior Citizen |
GAD and Senior Citizen Training Design for the Year
Documentation of GAD and Senior Citizen Training
Received Copy of Submitted Annual GAD and Senior Citizen Plan and Budget/Financial and Development Plan
Documentation
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III.19 CI Projects |
PTA, SSG, SPG, Faculty & Staff, Activities/Plans of Action for Continuous Improvement
Projects that Address Learning Gaps and Application Projects of SHDP Completers
Records of Meetings, Minutes of the Meetings, FGD, Interview Schedule
Establishment of Community Resources Center
Liquidation Report of PTA Officers
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III.20 School-Community Partnership |
MOA/MOU and Deed of Donations
Inventory of Financial and Material Donation
Accomplishment and Audit Report Submitted to Sponsors/Donors
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Records or Documentation on FinancialManagement System |
III.21 Local School Board Support |
List of Materials and Services
Approved APP of LSB
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III.22 Local Government Unit Support |
As Titled, Payment for Salary and Other Benefits
List of LGU-Hired Personnel
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III.23 Brigada Eskwela/Adopt-A-School |
BE Form 4 & 5 – Generated Resources and Work Force Computation
Adopt-A-School Quarterly Reports, Directory and Daily Financial Accomplishment (BE Form 06)
Letters of Stakeholders, Suppliers, & Donors
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Records on Community Stakeholders Volunteerson SchoolRecords of Agreement with Stakeholders on Long-termSchool Projects/Programs |
III.24 Outreach Programs |
Outreach Programs Rendered by Teachers |
Reports/records of School Community PartnershipReports of Advocacy Activities Conducted by the School |
III.25 Research, Innovations, and Best Practices |
Published and Unpublished Action Researches Aligned with Principle III
School Paper/LRMDS Approved Portal and School Newsletter or Book Authorship
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Reports on the Results of Innovative SupervisoryProgram AppliedRecords and Documents of Institutionalization of Best PracticesRecords of Innovations Introduced in the Class |
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III.26 School Publication |
School Newsletter/Gazette
Official School Website
Linkage with TV Stations, Information and Educational Campaign (IEC) Materials
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Regular Issues of School Publications Led by School Organizations adn AssociationsRecords of Advocacy Effort to Promote SIP Either ThroughTri-Media e.g. print, radio, TVRecords of the Dissemination/Reporting of the AIP Review Results |
III.27 Ancillary Services of Teacher |
List of Ancillary and Attendance of Teacher to Ancillary Services
Logbook of Teachers with Special Assignment (Guidance, ICT, Disbursing, Library, etc.)
Time In and Time Out When Rendering Services
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III.28 Feedbacking Mechanism |
Consolidated Summary Report of Suggestions/Comments Received and Actions Taken
Mechanism Classifying Valid Complaints or Feedback
Visible Suggestion Box
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Records of Positive Feedback on the Level of Satisfactionfrom Stakeholders Regarding Efficiency of School SystemsMinutes of the Meeting Showing feedback on School ImprovementRecords on Suggestions for School ImprovementResults of School-Initiated Survey Showing Level ofSatisfaction on School Performance |
III.29 Teachers' Individual IPCRF Portfolio |
Best Sample of Teacher’s Individual IPCRF Portfolio Representing all Positions
School Head’s OPCRF Portfolio
IPCRF Summary or Compilation of Results for 3 Years
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Report on the Evaluation of Teacher Performance |
III.30 Child-Friendly School System |
Student’s Handbook
Child Protection Policy of the School
Organizational Chart of the Child Protection Committee
CPC Intake Sheet
Accomplished Child-Friendly School System Assessment Excerpt from SIP
Guidance Records
Teacher-Student-Head Teacher Interview
Proof of Cases Escalated to the SH’s Attention
Teacher-Student Interview During Enrollment and Home Visits
Student Tracking System
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Pupils/Student HandbookReport on the Conduct of Orientation re: rights, roles, andresponsibilitiesPupils/StudentsParentsTeachersRecords of Simple Management tasks Delegated toa CommitteeRecords of Conflict Management (from attending to minorschool conflicts to its full resolution) |